Panda Addressbook is a web application for managing a charitable organisations contacts. Managing of contacts can be sorting into groups, camps, accommodation, membership (along with society renewals), tracking of donations, mailing them, invoicing them and much much more….!

It keeps track of people, camp management and accommodation for you so you don’t have to.

The manager of CYC Waihola has been active in the development of this application for the past 15 years and it has been used exclusively for the management of camps, enrolments, society administration, accommodation bookings and newsletter mailouts for the past 10 years by CYC Waihola. It is a one stop software package for all New Zealand kids camps and charitable organisations.

At the core of the application is the contacts and invoicing – everything is based around the contacts – it sorts contacts into lists (or groups), it prints address labels and envelopes directly, e-mails contacts directly and manages files related to the contacts along with much much more.

The current version of Panda (1.8) is free to install*  – please email kidscamps@cycwaihola.org.nz for a demo and for more information.

Main Features:

  • Multi user online system – ie several users in different parts of the country can access the system at the same time
  • Browser based so installable on all operating systems (Windows XP/Vista/7, Mac OS, Ubuntu Linux)
  • Unlimited contacts
  • Unlimited groups to group the contacts in
  • Contacts can be grouped into multiple groups
  • Export to vCard, CSV, HTML, PDF labels, PDF envelopes and XML formats
  • Powerful donation tracking including printing end of year tax receipts
  • Print reports, receipts, labels and envelopes directly from the system
  • Mailout features to allow mailing contacts directly via email (postage is getting expensive in this country!!) and keep track of previous mailouts – this feature is very good for newsletter mailouts and board meeting notifications.
Camp Module Features:
  • Add camps for campers to enrol in along with fees management, max numbers and waiting lists
  • Enrol campers based on OSCAR standards – ie keeps track of health issues, emergency contacts, camper fees, behavioural issues, etc.
  • Run camps based on OSCAR standards – prints attendance lists, fire evacuation sheets, health issues forms, over due fees
  • Staff Management
    • Add as many staff as you want
    • OSCAR standards managed – police checks, application forms, references and referees, staff evaluations, staff training
    • Assign different roles to staff within camps
  • Upload files related to staff and campers for ease of access and for new OSCAR electronic pull-up system requirements
  • Complete camp history builds up picture of camper numbers, camp attendance.
  • Green / Yellow / Red flag campers and staff to indicate issues with behaviour / health at past camps
Accommodation Module Features:
  • Add different areas of accommodation
  • See at a glance group accommodation on offer, confirmed, paid.
  • Track cancelled groups
  • Book groups into different areas of camp-site
  • Track activities used by groups
  • Invoice groups after stay
  • Powerful bed night tracking and reporting
Societies Module Features:
  • Track society membership with ease
  • Expire or resign members with ease
  • Invoice all members for membership subscription and keep track of fees paid
  • Powerful donations tracking

Current Version:

  • PANDA 1.8

Screenshots:

Click on the images above to see full size screenshots (version 1.7)

Future Plans (by end of 2016)

  • Complete integration with Xero Accounting system
  • Enhanced mailout features through GMail including fully customised

Panda is currently used by:

  • New Zealand Post Polio Society
  • Christian Youth Camps (Waihola) Inc
  • Mosgiel and North Taieri Presbyterian Church

Licensing of PANDA*

logo-timwielcodebaseLicencing of PANDA is neither closed nor open for charitable organisations – its probably best described as “ministry source” – code ownership remains Tim Wiel’s along with any changes made. Changes and feature requests are possibly but may require us to charge for the work we have put in.

We are happy to work something out.

Future versions of PANDA (1.9 onwards) we plan to charge $20 per month for hosting and to cover costs of upgrades, etc.