Conditions of attendance at CYC Waihola Camps

We recommend you talk through any of these conditions that apply to the camper with them before they attend our camps to ensure they understand what is required of them.

General Conditions

These terms and conditions are subject to update at anytime - the latest terms and conditions can always be found on this page - http://cycwaihola.org.nz/wordpress/?page_id=4534
All enrolment information supplied is correct to the best of my knowledge
I acknowledge that this enrolment form information is used for the safe and effective operation of our camps and for possible further contact with the camper after camp.
I agree to the use of any photos/video containing the camper named on this form for publicity purposes without any remuneration.

Medical and Health Conditions

Unfortunately we cannot allow the camper to attend our camps if they have had (a full refund will apply if you let us know):

in the 72 hours before you arrive at camp you have had any sickness or symptoms of sickness including: cold / flu-like systems (this includes runny noses, coughs, sore throats or fever), any vomiting or diarrhoea.
OR in the 14 days before you arrive at camp you have been overseas or have been in contact with anyone with Covid-19 or have been in contact with anyone with cold / flu-like systems (this includes runny noses, coughs, sore throats or fever)
OR in the 72 hours before you arrive at camp you have been in immediate contact with anyone with any other sickness or sickness symptoms
OR if you have you have had a concussion/head injury within 6 weeks of camp starting

I authorise camp staff to:

administer all necessary medication as detailed above and minor medical treatment for basic health care (i.e.sticky plasters, etc).
seek urgent medical treatment for the camper at my cost should the need arise during camp.

Both New Zealand Ministry of Health guidelines and CYC Waihola strongly advise you, as a parent/caregiver, to immunise those children in your care before sending them to camp. It is strongly recommended that all campers attending our camps are fully immunised as per the national guidelines for immunisation in NZ.

However we understand that choosing not to immunise may sometimes be an informed parental choice for some families and therefore we cannot enforce these recommendations. Therefore, we please advise us if your child is not fully immunised for any reason, in case of a medical emergency.

CYC Waihola regularly has horses on-site and is also in a rural area where tetanus occurs, it is therefore strongly recommended that you check the enrolled camper has an up-to-date tetanus booster immunisation.

Behavioural Conditions

I will not phone the camper named on this form during camp unless in an emergency. If the camper named on this form becomes unwell, disruptive or is not coping with being away from home, we will phone you on the supplied phone numbers.
I acknowledge that behaviour from the camper that disrupts the program, is harmful to others or destroys property will result in camper being sent home at my expense. Fees will not be refunded and camper may not be able to attend again.

Camp Program Conditions

I acknowledge there will be Bible based talks presented throughout the camp at the campers level with the purpose of showing the relevance of the Bible today and to encourage the camper to develop a wholesome Christian life. Prayer will be said throughout the camp and before meals.
Camp programs often include outdoor activities that may have an element of high risk.

CYC Waihola has strict Standard Operating Procedures (available on request) for managing these activities.
Activities are run by trained CYC Waihola paid staff or other persons that have undergone comprehensive training in the activity.
Activities can be cancelled or postponed at the discretion of CYC Waihola staff at any time for the safety of the camper and CYC Waihola staff.
These activities may not be suitable for persons with health or behavioural issues that could affect their ability to participate or follow the safety procedures. Any campers going outside the safety procedures and rules can result in serious harm.
Activities in our camp programs may include but are not limited to: Air Rifles / Target Shooting, Archery, Archery Tag, Bubble Soccer, Go Carts, Horse Riding, Hunting (teenage camps only), Paint-ball, Tramping and Zip-line.

I give consent for the camper named on this form to take part in all camp activities, and for transportation of the camper named on this form to and from any off site activities.

Payment and Refund Terms

Unless a written arrangement is in place with the CYC Waihola office (or the camper is applying for a subsidy) :

A $30.00 non-refundable deposit must be paid with all enrolments before the camper is enrolled in the camp
Camp fees must be paid in full before the camper will be admitted to camp

Terms and Conditions Last Updated: 18 November 2020

I, being the parent or legal guardian of the Camper, by pushing the submit button below, agree to the above Terms and Conditions of Attendance at CYC Waihola camps in full and give consent for the camper on this form to attend camp

Please read before submitting form

When you click the send enrolment button below you must check you have received a green success message advising you were successful.

If you were successful and you have entered a email address then you should also be sent a confirmation email immediately - this is the email address that all future correspondence will be sent to.
Please ensure that kidscamps@cycwaihola.org.nz is marked in your email as being a safe address otherwise future emails may end up in your spam folder.

If this success message DOESN'T APPEAR then the online enrolment HAS NOT BEEN RECEIVED and the camp office will not receive any notification of your enrolment so the camper will not be enrolled in any camps!

Check the different sections for any errors and remedy them before clicking the send enrolment button again
Any fields with errors will display a error message at the bottom of the section